Senior Facilities Manager
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
An opportunity has arisen for a Senior Facilities Manager in our operations team at RWK Goodman.
The newest addition to the to Operations team will be required to oversee the Facilities function (including Front of House) across all RWK Goodman locations – currently Bath, London, Oxford, Swindon, Marlborough, Thame, Bristol, and Manchester. You will need to be able to provide hands-on management and supervision of our Facilities Management and Front of House teams to ensure a smooth running of all offices.
You will also become a member of the firms Operations Committee, including operational matters across Finance, Marketing & Business Development, Risk & Best Practice, HR, IT & Facilities.
This role is location agnostic but will require regular travel to other offices, some overnight stays and is likely to require some unsociable hours.
Duties will include:
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Management
Day to day management of the Facilities and Front of House teams in all offices.
Ensuring that all members of the department meet and, wherever possible exceed, the firm’s expectations.
Designing and implementing processes to ensure the efficient running of all offices.
Ensuring all team members are appropriately trained, mentored and supervised to effectively fulfil their roles
Building and developing a culture aligned to our values (Forward thinking, Ambitious, Caring, Teamwork)
Creating and maintaining excellent working relationships across the business, to help ensure the smooth running of the firm and offices from a Facilities perspective.
Budgets
Ensuring that tight budgetary control is demonstrated through vigorous auditing, contract renegotiation and close monitoring.
Ensuring the budget is kept within, and wherever possible below, the agreed annual budget while constantly improving service delivery.
Compliance
Ensuring compliance with all current legislation and requirements, for example in regards to Health & Safety, electrical testing & environmental controls.
Be a key member of the ESG Group and Environmental Committee, driving forward positive change
Business Continuity Planning with primary responsibility for all Facilities and Front of House related issues.
Contracts and Suppliers
Ensuring that all contractual requirements are met, new contracts are negotiated as and when required and that all areas of the buildings are kept in good working order.
Ensuring all contracts are kept up to date and SLA’s and costs are reviewed regularly.
Working closely with contractors and building managers to ensure the efficient running of all buildings and that all service delivery requirements are met.
Consolidation and renegotiation of supplier contracts, reducing costs wherever possible while improving service levels.
Managing any external outsourced providers, as required.
Space Planning
Space planning, design, office moves and building works across all offices. Ensuring that all moves and building works are carried out on time, to budget and following all the necessary H&S regulations.
Dilapidations works and negotiations in relation to expiring leases and office premises no longer required.
File Destruction & Archiving
Implementing new File destruction policies, renegotiating existing contracts. Significantly reduce storage costs over 3 years and ensure compliance with GDPR file destruction policies.
Accreditations
Achieving and maintaining relevant ISO and other accreditations, including ISO14001 Environmental Management accreditation and ISO45011 Health & Safety accreditation
Skills, Experience and Attributes
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Experienced Senior Facilities Manager with strong leadership and effective team building skills.
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15+ years’ hands on experience, ideally in Legal / Professional services.
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Experience working across multiple sites, with management of a team of 20+ colleagues
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Budget management of £5+ million per annum.
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Committed, conscientious, passionate, hardworking, highly motivated with excellent organisational skills and an ability to prioritise multiple tasks, whilst working under pressure to achieve deadlines.
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Offices move, refurbishment and fit-out project experience.
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Ideally Qualified or member of IWFM, NEBOSH/IOSH
The Company
We’re RWK Goodman – a progressive Top 100 law firm. We exist to unlock potential and create a lasting positive impact for our clients, colleagues and communities. Our purpose is what drives our business forward. It’s our guiding principle. And it’s why our clients trust us to be their life-long legal partner.
Over 570 colleagues. 36 specialist areas. 3 core divisions. With offices across the South West, Thames Valley and London. We are widely known for our technical expertise and diverse client base across industries and sectors.
As a people-focused firm, ours is a culture of heart, not ego. In our inclusive environment, we support each other as we strive for success. For ourselves. For each other. And for our clients and communities.
We know our people are what sets us apart. That’s why we’re committed to creating a dynamic and inclusive environment where you can thrive and achieve your full potential. Because this isn’t ‘just another job in law’. This is an opportunity for ambitious legal professionals to develop rewarding careers, in a culture that cares.
We’re on a mission to create a dynamic and inclusive culture. And that starts with our recruitment process. If you have a disability, whether visible or not, we want to work with you every step of the way. Because we want to give you the best chance of success when you apply. If you need any reasonable adjustments to accommodate your disability, such as extra time on written assessments, an accessible interview room or a quiet space before and after the interview, please speak to our Recruitment Team so that we can work together to help bring your best self.
Career Development
Over a number of years, we have developed a robust and transparent framework which shows you exactly what you need to achieve in order to grow your career at the firm. This isn’t just about hitting KPIs.
The framework helps you to understand how your contribution and behaviours are woven together to create the basis for your progression in the firm. From Secretary to Partner, you can see exactly what is expected of you along the way.
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